STUDENT GROUP RESOURCES

Home » STUDENT GROUPS » STUDENT GROUP RESOURCES

Down below are a list of resources for student group administrators.

All Student Groups are subject to the UWSA’s Student Groups Policy.

Forms & Surveys

Below are a list of Student Group resource forms that may be filled out.

These forms must be printed out and handed into the UWSA office.

Please note forms will no longer be accepted through email.

- Club Funding Request Form
  - Signature Form
  - Cheque Requisition Form
  - Please see the next section for more information on cheque requisitions.
- PBL Insurance Forms (Download)
- Locker Request Form (Download)

FundinG Requests

In this section, you will find important steps and information in regard to seeking funding for events.

Steps:

All Funding requests must be submitted 2 weeks prior to the event. The link to the submission form can be found above.
Submission of a letter that outlines a detailed description of your request;
explanation of how the event will benefit University of Windsor students;
expected participation and;

what attempts were made to seek funding/sponsorship elsewhere.

Important Notes:

Any funding requests of up to $300.00 will be approved (or rejected) at the discretion of the Vice-President Finance & Operations within three (3) business days, and;
any request over $300.00 must be brought to the UWSA’s Finance Committee in accordance with UWSA Policy 17.3.

Cheque Requisitions

All student groups are able to submit two types of cheque requisitions.

Reimbursement payments.
Vendor payments.

When submitting a cheque requisition, the following MUST be included for the requisition to be approved.

The filled-out cheque requisition form (can be found above.)

This includes the approvals from two signing authorities within the group.

Relevant documentation as proof of payment.

This includes receipts, credit card statements, invoices indicating the balance has been paid, etc. Failure to provide proof of payment may result the requisition not being approved.

An address (optional, if you would prefer to have the cheque mailed.)

When submitting an invoice payable to a vendor, business, organization, etc., the following must be submitted:

The filled out cheque requisition form (can be found above).

This includes approvals from two signing authorities within the group.

The invoice or bill outlining the amount to be paid, as well as the individual to whom the cheque is payable.

Important Notes:

If you are a signatory for a club seeking reimbursement for yourself, you are unable to approve your own submission. The two remaining signatories must approve your reimbursement.

Example: If the President of a group is looking to be reimbursed, the Vice-President and Treasurer (or equivalent signatory figure) must approve the cheque requisition.)

As mentioned above, failure to provide proof of payment may result in the requisition not being approved.
If you are submitting a cheque requisition payable to a vendor, business, organization, etc., any amount over $1000.00 being requested must include the minutes from the group meeting where a motion for this expense was approved by its members.
Cheque requisitions need at least 3-5 business days for processing, and due to the influx of requisitions the UWSA receives, sometimes longer. Please be cognizant of this upon your submission and plan accordingly if you require your cheque by a specific date. This is especially important for planning special events.

Social Media Kit

Want to promote your members to register into your group on the UWSA Hub? This handy social media kit has all you need to get started. Inside the social media kit are story and post graphics for Facebook, Instagram and Twitter, and a banner you can put on the bottom of other posts. Each post type is tailored for groups, clubs, and societies.

Social Media Kit (Download)